Streamline Your Database: Essential Microsoft Access Shortcuts
When it comes to managing data efficiently, Microsoft Access is one of the most powerful tools in the Microsoft 365 suite. From creating databases to building queries and reports, Access helps you organize and analyze information effectively.
But if you’re relying solely on your mouse, you might be slowing yourself down. Keyboard shortcuts can drastically improve your speed and precision — especially when navigating large databases or designing forms.
Essential Microsoft Access Keyboard Shortcuts
General Shortcuts
Ctrl + N → Create a new database
Ctrl + O → Open an existing database
Ctrl + S → Save the current object
F12 → Save As
Ctrl + P → Print
Navigation
F6 → Switch between design panes or sections
Ctrl + Tab → Switch between open objects
Ctrl + F6 → Move between windows in Access
Ctrl + W / Ctrl + F4 → Close the current database object
Alt + F4 → Exit Access
Data Entry
Ctrl + ; → Insert the current date
Ctrl + : → Insert the current time
Ctrl + ‘ → Copy data from the field above
Ctrl + + → Add a new record
Ctrl + - → Delete the current record
Form & Report Design
Ctrl + Enter → Switch between Design and Form view
Ctrl + G → Open the Immediate window (for macros/VBA)
Ctrl + Arrow Keys → Move controls in small increments
Shift + Arrow Keys → Resize selected controls
Ctrl + S → Save layout changes
Filtering & Searching
Ctrl + F → Open Find dialog box
Ctrl + H → Open Replace dialog box
Shift + F2 → Zoom box for field entry
Ctrl + Shift + L → Toggle filters on/off
Why Use Shortcuts in Access?
Microsoft Access is built for speed and accuracy — and shortcuts help you make the most of it. With just a few keystrokes, you can:
✅ Quickly switch between forms, tables, and reports
✅ Enter and edit data faster
✅ Navigate large databases efficiently
✅ Customize forms and layouts precisely
Final Thoughts
Whether you’re designing a database or entering daily data, these Microsoft Access shortcuts help streamline your workflow and reduce the time spent on repetitive clicks.
🚀 At Computer & Communications Innovations (CCI), we’re passionate about helping businesses save time and work smarter with the Microsoft tools they already use. Start applying these Access shortcuts today and take control of your data like a pro!
📞 Call: 615-928-2438
🌐 Visit: www.cciustn.com