Write Smarter: Top Microsoft Editor Shortcuts for Better Writing
Writing clear, professional content is easier than ever with Microsoft Editor — a powerful AI writing assistant built into Microsoft 365. It helps you catch grammar errors, improve tone, and polish your writing across Word, Outlook, and Edge.
But if you’re manually clicking through menus to check spelling or suggestions, you’re missing out on valuable time. With these Microsoft Editor keyboard shortcuts, you can edit and refine your work faster — and focus on writing your message instead of managing the tools.
Essential Microsoft Editor Shortcuts
Editing Basics
F7 → Run spelling and grammar check
Alt + F7 → Go to the next spelling or grammar suggestion
Ctrl + Shift + E → Open or close the Editor pane
Ctrl + Click (on a word) → View Editor’s quick suggestions
Alt + Down Arrow → Open suggestion list for highlighted word
Navigation & Review
Ctrl + Home → Move to the beginning of the document
Ctrl + End → Jump to the end of the document
Ctrl + Arrow Keys → Move between words or sentences
Shift + F7 → Open the thesaurus or synonym suggestions
Ctrl + Shift + C → Copy text formatting
Formatting for Readability
Ctrl + B / I / U → Bold, Italic, or Underline text
Ctrl + L / E / R → Align text Left, Center, or Right
Ctrl + Shift + L → Apply bullet points
Ctrl + Shift + N → Apply normal text style
Commenting & Reviewing
Ctrl + Alt + M → Add a comment
Ctrl + Enter → Submit comment
Ctrl + Shift + K → Delete comment
Alt + Shift + C → Accept all suggested changes
Why Use Shortcuts in Microsoft Editor?
If you write reports, emails, or blog content regularly, shortcuts are a game changer. They keep your hands on the keyboard and your focus on writing — not on hunting through toolbars.
Here’s what they help you do:
✅ Catch and fix grammar issues faster
✅ Keep a consistent, polished writing style
✅ Streamline the review process
✅ Increase productivity in Word and Outlook
Final Thoughts
Mastering Microsoft Editor shortcuts makes you a faster, more confident writer. Whether you’re crafting business proposals or sending client emails, these shortcuts ensure your content is clear, professional, and mistake-free.
🚀 At Computer & Communications Innovations (CCI), we help professionals make the most of Microsoft 365 tools — because smarter writing starts with smarter shortcuts.
📞 Call: 615-928-2438
🌐 Visit: www.cciustn.com